About the Team: 
Editorial Administration

Purpose of the Position:

The Administration Executive provides essential administrative and operational support to our editorial teams and journalists, including to support the commissioning editors in signing up contributors and processing contributor fees.

In this role, you will: 

• Coordinate comprehensive travel arrangements for editorial staff, including flights, accommodation, and ground transportation.
• Coordinate with commissioning editors and Finance team on contributor fee arrangements
• Utilise inhouse systems to process contributor payments for all print and digital Editorial contents; process expense claims and vendor payments
• Administer copyright agreements and manage its database
• Facilitate smooth onboarding and offboarding processes for staff, interns, and freelancers.
• Perform general office administrative duties and support daily newsroom operations
• Stand in for other team members when necessary

Skills and Experience that will lead to success:

• Minimum 5 years of working experience in a demanding administrative role, preferably within a fast-paced environment.
• Well organised with strong numeric sense, detail-minded and ability to prioritize multiple tasks.
• Strong communication and interpersonal skills, with professional proficiency in English.
• Proficiency in written Chinese and spoken Mandarin is highly preferred.
• Proficiency in Google Suite preferred, with the ability to quickly learn and master internal payment and procurement platforms.

Work location will be at Causeway Bay office.

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